The Peoples' BRICS - Civil Council operates on the principle of consensus. Decisions will be made by unanimity, respecting the principle of inclusiveness and ensuring that the demands and views of each member country are considered. In the event that consensus cannot be achieved, the Peoples' BRICS - Civil Council will seek to address outstanding concerns through further dialogue to reach a unified position.

The Peoples' BRICS - Civil Council must include only national organizations from each BRICS economy. Transnational or international NGOs and their country-based branches will not be admitted to the Peoples' BRICS - Civil Council. Transnational or international NGOs and their country-based branches shall not be admitted to the Peoples' BRICS - Civil Council.

Delegates: Each BRICS country appoints two-three delegates to the global Civil BRICS Council. These delegates represent their country’s civil society organizations and contribute to the global dialogue and decision-making processes

Governing Committee: To ensure continuity, integration, and sustainability of Civil BRICS, the first composition of the Peoples' BRICS - Civil Council will operate for three years (2025-2027). Upon expiration of this period, a rotation of the Peoples' BRICS - Civil Council members will occur, with a mandatory renewal of one-third of the current composition. Successors will be nominated by their predecessors.

To support continuity and effectiveness, the following measures will be implemented:

1. Transition Planning: A transition plan will be developed to facilitate a smooth rotation process. This plan will include knowledge transfer sessions and comprehensive handover documentation to support incoming members effectively.
2. Overlap Period: An overlap period will be established, during which outgoing and incoming members will collaborate to ensure a seamless transition and continuity of ongoing initiatives.
3. Evaluation and Feedback: The rotation process will be periodically evaluated, and feedback from the Peoples' BRICS - Civil Council members will be gathered to refine and improve the process. This will ensure that the rotation supports the Peoples' BRICS - Civil Council’s objectives without disrupting its stability.
4. Nominations and Continuity: New members will be nominated by their predecessors, ensuring that incoming members are well-prepared and informed. This approach will help maintain continuity and leverage the experience of outgoing members.

By implementing these measures, the Peoples' BRICS - Civil Council aims to balance the introduction of new members with the retention of valuable experience, ensuring the organization remains effective, sustainable, and responsive to its goals.

To uphold the principles of transparency and inclusiveness in the Peoples' BRICS - Civil Council, we recognize that international NGOs and national NGOs from BRICS partner states, which have limited rights in the group, cannot hold full membership in the Peoples' BRICS - Civil Council. Therefore, we are introducing the status of permanent observers.

This status offers organizations that are not members of the Peoples' BRICS - Civil Council a range of rights and opportunities to engage in the Peoples' BRICS - Civil Council’s operations, including:

1. Participation in meetings: Observers may attend the majority of the meetings (excluding closed sessions). This access will allow them to keep informed about the issues at hand and the decisions being made.
2. Access to documents: Observers can access relevant documentation, enabling them to stay updated on ongoing and upcoming initiatives, projects, and key papers, such as guidelines, stance papers, and final documents.
3. Participation in discussions: While observers do not have voting rights on official documents, they may engage in discussions and present their proposals. This will allow them to shape the agenda and influence the course of conversations.
4. Interaction with full members and other observers: Observers have the opportunity to interact with the Council members and fellow observers, facilitating the exchange of ideas and coordination of efforts.

Differences between observers and full members:

• Voting rights: Observers do not possess the right to vote on official documents.
• Participation in main bodies: Observers cannot serve as members of the Peoples' BRICS - Civil Council’s Steering Committee or hold positions as co-chairs of working groups.

The observer status provides significant opportunities for engagement in the Peoples' BRICS - Civil Council's activities, but it comes with certain limitations compared to full membership.

The granting of observer status is conducted based on consensus, following a recommendation from a full member of the Peoples' BRICS - Civil Council. The Peoples' BRICS - Civil Council retains the right to refrain from commenting on any decision to deny observer status.

To address potential conflicts and ensure effective resolution, a comprehensive conflict resolution mechanism will be implemented. Initially, when a conflict arises, a facilitated dialogue led by a neutral third party from the Peoples' BRICS - Civil Council will be conducted. This dialogue aims to identify key issues and facilitate understanding among the parties involved, with the process scheduled to occur within two weeks of the conflict being reported. If the facilitated dialogue does not resolve the issue, a Mediation Committee composed of impartial members from diverse BRICS countries will be convened. This committee, appointed for their experience and respect within the Civil BRICS community, will review the conflict, gather relevant information, and issue recommendations to reconcile differences. The Mediation Committee is expected to complete its review and recommendations within one month. Should the committee's recommendations fail to resolve the conflict, a structured consensus-building process will be initiated. This process involves iterative discussions and collaborative efforts to reach a solution acceptable to all parties, with a resolution targeted within two months of starting the consensus-building process. Throughout, all steps in the conflict resolution process will be documented, and summaries of resolutions will be communicated to all Peoples' BRICS - Civil Council members. Documentation will be maintained on the Civil BRICS website to ensure transparency. Additionally, the effectiveness of the conflict resolution mechanism will be reviewed annually, with feedback from members involved in conflicts used to refine and improve the process.

National Co-Chairs of Civil BRICS are responsible for facilitating the Civil BRICS process within the chairing country. Communication between National Co-Chairs and the Peoples' BRICS - Civil Council must be fluid to enable decision-making on strategic and key issues. Documents produced by working groups shall be submitted to National Co-Chairs. Communication must be preserved and maintained between National Co-chairs and the Peoples' BRICS - Civil Council for decision-making on strategic and key issues.

There are six permanent working groups focused on:

1. Health: Addressing public health, healthcare systems, and access to medical services.
2. Education: Enhancing educational systems, promoting access to quality education, and fostering educational exchanges.
3. Ecology: Focusing on environmental protection, sustainable development, and climate change.
4. Culture: Promoting cultural exchange, preservation of cultural heritage, and cultural diversity.
5. Finance: Addressing financial cooperation, economic policy, and strategies to enhance financial stability and growth.
6. Cyber Information Security, Advanced and Emerging Technologies, AI: Focusing on cybersecurity, data protection, and the ethical use of artificial intelligence.

These groups are determined by the chairing country and address specific issues aligned with that country’s BRICS agenda. Their themes may vary with each chairship.

The six permanent working groups will be co-led by three Co-Chairs: one National Co-Chair, one Co-Chair from the previous chairing country, and one from another BRICS country. The four temporary working groups will be led by two Co-Chairs: one National and one from another BRICS country. The Co-Chairs are tasked with coordinating discussions on draft stance papers within their respective countries and fostering cross-border dialogues.

At the end of each Civil BRICS cycle, the Peoples' BRICS - Civil Council, in collaboration with the National Co-Chairs, will evaluate the effectiveness of the Civil BRICS process. This evaluation will consider the quality and impact of policy recommendations, the level of participation and engagement from CSOs, and the overall success of Civil BRICS events. Based on this evaluation, the Peoples' BRICS - Civil Council will prepare recommendations for the next cycle to improve the process and ensure its continued relevance.

The Peoples' BRICS - Civil Council is responsible for collecting, processing, and archiving all working documents, reports, and outputs from Civil BRICS Forums. These documents will be made available in English to ensure they can be referenced by future Civil BRICS cycles. This archive will serve as a valuable resource for understanding past decisions, processes, and outcomes, facilitating smooth transitions between presidencies.

The Peoples' BRICS - Civil Council will aim to reach decisions by consensus, reflecting the collaborative nature of Civil BRICS.

To ensure the Peoples' BRICS - Civil Council remains dynamic and representative, its membership will rotate every three years. This rotation will involve the mandatory renewal of one-third of the Peoples' BRICS - Civil Council members, with new members nominated by their predecessors. This process ensures fresh perspectives are continually introduced while maintaining continuity.